• Lead Vendor Manager

    Job Locations US-IA-Iowa City
    Posted Date 5 days ago(12/5/2018 8:08 PM)
    Job ID
    2018-1393
    # of Openings
    1
    Category
    Business Operations
    Travel
    Up to 25% Travel
  • Overview

    ACT is a nonprofit organization helping people achieve educational and workplace success.  Our programs are designed to boost lifelong learning in schools and workplaces around the world. Whether it's guiding students along their learning paths, enabling companies to develop their workforce, fostering parent, teacher, and counselor understanding of student progress, guiding job seekers toward career success, or informing policymakers about education and workforce issues. ACT is passionate about making a difference in all we do.

     

    Learn more about working at ACT at act.org!

    Responsibilities

    The Lead Vendor Manager proactively builds and manages complex vendor relationships, drives operational performance, and partners with internal teams to optimize vendor performance to meet ACT strategic objectives in accordance with ACT’s vendor management model. Primary responsibility is to ensure a consistent, transparent and efficient approach to meet business area performance objectives through the establishment and maintenance of sustained relationships, processes, expectations and alignment between multiple key stakeholders and the vendor. This is done by maintaining a thorough knowledge of all aspects of the vendor’s day-to-day commitments and obligations to ACT, educating internal business stakeholders on ACT’s and the vendor’s obligations, and being accountable for vendor performance across the Enterprise throughout the life cycle of the vendor engagement.   The Vendor Manager will collaborate closely with Category Teams, including Strategic Sourcing and Contract Services, to verify that vendors meet the needs of the organization, adhere to business standards, protect business assets and comply with existing contractual requirements. This role will continuously seek opportunities to bring together individuals with different perspectives and opinions, drive all parties toward a common goal and establish strong relationships across all levels of the organization.

    ESSENTIAL JOB RESPONSIBILITIES

     

    Typical work-related activities include:

    • Work as liaison between vendors and the organization. Review and negotiate terms of vendor contracts, serve as the primary escalation point with vendors. Build and maintain positive relationships with vendors and monitor vendor performance. Research invoice and contractual issues and resolve discrepancies.
    • Proactively review, monitor and report on the vendor ’s overall fulfillment of performance commitment obligations; ensure overall compliance with contractual terms and conditions related to performance; lead vendor governance process supporting vendor’s contractual obligations
    • Prepare, lead, and monitor, as required, weekly, bi-weekly, monthly, and ad-hoc meetings with vendors, Business Areas and operations leaders to ensure vendor and internal teams are aligned on strategic direction, workforce planning, consistent collaboration between managers, and performance expectations and strategies to improve vendor performance
    • Maintain current knowledge of key industry contract terms and conditions to appropriately analyze terms and conditions of contracts and recommend updates based on changing environment and industry
    • Develop and implement, in conjunction with Strategic Sourcing, Contract Services and the business areas, vendor goals and metrics to track vendor performance against stated objectives and ensure compliance with existing agreements
    • Utilize vendor risk profile methodology and monitor vendor performance to identify and manage risks, to recognize strategic growth opportunities, and to deliver innovative solutions that support business goals
    • Serves as the escalation point for all contractual issues and disputes
    • Act as a resource for Strategic Sourcing team members and stakeholders across the organization by educating on standards, policies and procedures
    • Contribute to the development of more junior vendor manager team members by providing direction and guidance
    • Provide active leadership to educate internal stakeholders on ethical vendor management behavior and compliance with ACT’s policies and procedures

     

    Qualifications

    Education:

    • Bachelor’s degree required, preferably in education or business administration or technology area
    • Or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired

     

    Experience:

    • At least 7 years of progressive responsibilities related to successful day-to-day vendor performance and delivery management administration
    • Experience with vendor identification, selection and the negotiation process
    • Experience in technology field or with technology processes
    • Track record of successful negotiations and relationship management
    • 3 years of successful experience leading complex projects or programs, working with high degree of autonomy
    • Experience with executive level communications
    • Data analytics experience preferred

     

    Knowledge, Skills and Abilities:

    • Customer focused
    • Ability to use analytics to guide decision making
    • Proven ability to use solid business judgment in developing, implementing and following key business processes including vendor management processes
    • Knowledge of vendor management best practices and industry trends
    • Demonstrated ability to influence others and drive change
    • Results-oriented, creative, and self-motivated with a positive attitude
    • Proven ability to manage multiple complex projects with strong organizational skills
    • Self-motivated with ability to work independently and within a team environment
    • Ability to succeed under pressure, set priorities, and meet deadlines in a rapid-paced environment
    • Excellent relationship management and collaboration skills
    • Adept and persuasive communication (verbal, written) skills
    • Excellent decision-making, problem solving, project management skills and attention to detail
    • Strong business and financial acumen

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